The Ultimate Editing Guide

Alright, first things first.

You need a PDF reader if you don’t have one already. You MUST have it in order to view, edit and print your invitations. The editing process is really easy and it will take less than 5 minutes to complete.

Download Adobe Reader for Free
This guide is written for Adobe Acrobat Reader DC. You don’t really need to download this if you have prior versions on your computer. There is a guide for it here too.

How To Edit Your Invitations Right At Home Using Adobe Reader

  1. Once you have downloaded your files, locate the PDF invitation on your computer and open it up in Adobe Acrobat Reader DC.
  2. The first things you might notice are the blue highlighted boxes. Their main purpose is to indicate where the editable text fields are. Don’t worry about it too much because it will not print out at all. I prefer to have them shown because I can see exactly where and how big the text area is.
    If you wish to hide it (not recommended), you can do so too:
    Windows – Edit > Preferences
    Mac OS – Acrobat DC (top left corner) > Preferences
    Once you’re in “Preferences”, click “Forms” in the list on the left and untick “Show border hover color for fields”.
  3.  Save a copy before starting! In case you are not happy with the changes, you can always start fresh from the original file.
    You are also able to access the file from “My Account” and download it 5 times within 30 days of purchase.

Start Editing (take a leap of faith!)

Don’t be intimidated if you haven’t done this before! It is really easy. The best thing is, you only need to edit just one side of the invitations because the party details will mirror to all invitations on the page.

*Bonus: Please note that “guest name” field can be changed individually to allow for addressing each guest personally. If you don’t need to do this, simply delete all the text in the text field.

  1. Bring up the “Form Field Text Properties” tool to edit the text size and colour. You can do so by going to:
    View > Show/Hide > Toolbar Items > Show Properties Bar
  2. With this nifty little tool bar, you are able to edit the text properties according to you needs. You can edit fonts, font size and font colour.
    Use fonts already on your computer or search up some stylish ones on the internet. As a fellow creative, please respect the creators of these fonts and make sure you have the rights to use them and refrain from distributing illegally!
    Even though you have purchased the font and has the right to use it, it does not always mean you can distribute said font. Please always check licensing terms with the original creators before using any fonts.
  3. Click the “More…” button at the right end of the toolbar to bring up more properties to have more control over texts. (Because while aesthetically pleasing, some fonts are just a total ­čĄČ to work with.)
  4. Adjust line spacing by keying in the desired values. For example: If I wanted to nudge up a certain line, I would click within the desired line of text with my mouse and change the “Above:” value to -10 points.
  5. A point to note with the fonts you choose, should you happen to see this message,
    it means that the font you have chosen is a licensed font and will not display properly on another computer unless the other user has bought and installed this font too. This is not an issue if you are printing at home, but the font will not be embedded properly if you print externally. In this case, consider converting your PDF to JPG in high resolution before sending off to your local print shop.

    To avoid this problem, please pick another font that will not show this message. Common fonts that most computers have are Arial, Georgia, Courier New, Comic Sans, Impact, Lucida, Helvetica, Times New Roman, Trebuchet, Tahoma and more.

Send your masterpiece off to print!

Guess what? You just edited an invitation without the help of a graphic designer! Excellent work! Once you’re happy with everything, it’s time to print it out! Go to File > Print.


Please take time go through all manuals and understand how your printer functions. Unfortunately, from this point onwards I can’t take responsibility for any malfunctions that may happen with your printer. 

You can check out these printing tips for quality prints at home,  or send off to a print shop to avoid the hassle. Alternatively, convert your PDF invitation to a JPG to be shared digitally on Facebook or Instagram.

I would love to see your party!

Tag @balloonmacaroon on Instagram to be featured in my feed.